Health & safety

Issues, reviews and reading. The records keep themselves.

Log H&S issues with severity and status, schedule recurring reviews, and keep a per-version register of who has read the risk assessment, with the Met Office Fire Severity Index and site weather on every show.

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Issue tracker

Severity, status, and the thing it’s about

Every H&S issue has a severity (Low / Medium / High / Critical) and a status (Open / InProgress / PendingReview / Resolved / Closed). An issue can be attached to a venue, a store or a display so you can see everything tied to a particular site or show in one place.

Issue-types act as templates: you can flag a type as requiring a phone call or a photo so that operators logging an issue of that type know what evidence to capture. Crew can raise their own issues from the field through the crew portal, so a problem spotted at teardown gets logged at teardown, not remembered on Monday. The pre-show and post-show checklists hand off here too: anything flagged during the checks becomes an issue with the show already linked.

  • Severity scale: Low / Medium / High / Critical
  • Workflow status: Open → InProgress → PendingReview → Resolved → Closed
  • Link to venue, store or display
  • Crew log their own issues from the field
  • One-tap hand-off from pre/post-show checklists, show pre-linked
  • Type templates with requiresCall / requiresPhoto flags

Reviews

Scheduled reviews with a result

Reviews are scheduled records with a date, status and result. Use them for recurring magazine checks, equipment inspections, venue walkdowns, anything that needs to happen on a cadence and produce an outcome.

Review-types let you predefine the template once and reuse it, and open issues can be attached to a review, so the annual risk-assessment review walks through exactly the problems raised since the last one.

  • Per-review scheduled date + upcoming-reviews list
  • Result captured on completion
  • Attach open issues to a review and work through them
  • Review-types as reusable templates

Mandatory reading

Who has read the risk assessment, by version

Some documents everyone has to have read: the company risk assessment, the new rule about the van, the site-specific method for the big show. Upload one as mandatory reading and every active user is in its audience, new starters included, automatically, unless you exclude someone with a reason.

Send the notification when you are ready. Each person sees it on their next sign-in, in the office or the crew portal, and confirms with one button. The read register shows who has confirmed which version and when, and who has not. Publish a new version and the register starts again, with the old one kept. No drawn signature: a named, timestamped confirmation against a specific version is the record.

  • Controlled documents with versions; audience = everyone active, minus reasoned exclusions
  • Notify by email when you choose; reminder on next sign-in, in office and crew portals
  • One-button confirmation, recorded by name, time and document version
  • Read register per version: who has, who has not

Fire severity & weather

The Fire Severity Index, archived and on every show

PyroPortal captures the Met Office Fire Severity Index (published by Natural England for England & Wales) and keeps its own archive: each capture stores today plus the five-day outlook across every 10 km grid square. The source overwrites itself each morning; we don’t.

Venues resolve to their square automatically, so every venue and every display shows its fire-severity outlook, with a full-country map you can search by address. Site weather (rain, temperature, wind with a compass) sits alongside it on the display’s Weather tab. The drought-summer conversation with a landowner starts from data, not vibes.

  • FSI captured and kept in a browsable archive (paid plans)
  • Five-day outlook per venue and per display
  • Interactive FSI map with address search
  • Site weather forecast around setup and firing time (paid plans)

Dashboard

See what’s open and what’s critical

The H&S dashboard filters issues by status and severity, so the team sees the open critical items first. The issue list shows severity, status and the linked venue / store / display at a glance, and the main dashboard’s work queue carries an open-issues tile that deep-links straight to them.

  • Open / critical issues surfaced on top
  • Filter by severity, status, and linked entity
  • Open-issues tile on the dashboard work queue

Common questions

What exactly is tracked today?
Two record types: Issues (with severity Low / Medium / High / Critical and status Open → InProgress → PendingReview → Resolved → Closed) and Reviews (scheduled-date based, with status and result). Both can be linked to a venue, store or display.
Can I prove the crew have read the risk assessment?
Yes. Upload a document as mandatory reading (the company risk assessment, a new site rule) and every active user is in its audience unless you exclude them with a reason. Send the notification when you are ready; each person sees it on their next sign-in and confirms with one button, "I confirm I've read this document". The read register records who confirmed which version and when. Publish a new version and the register starts again for that version, with the old one kept. There is no drawn signature, on purpose: a named, timestamped confirmation against a specific version is the record.
Do you provide template risk assessments and method statements?
No. Risk assessments are your documents: you upload them, PyroPortal keeps the versions, the read register and (for show documents) the client downloads. Issue-types and review-types act as templates with flags such as requires-call or requires-photo. Authoring risk assessments and method statements from master templates inside PyroPortal is on the roadmap.
Are documents digitally signed and locked?
Not with a drawn signature, and deliberately so. Mandatory-reading confirmations are one button, recorded by name, timestamp and document version. Issues and reviews are recorded against a user with timestamps. Locked PDFs are not something we do.
What is the Fire Severity Index feature?
PyroPortal keeps its own archive of the Met Office Fire Severity Index (published for England & Wales). Each capture stores today plus the five-day outlook for every 10 km grid square, where the source overwrites itself each morning. Because venues resolve to their square automatically, every venue and display shows its outlook, and there's a searchable country map. Site weather around setup and firing time sits alongside it. Both are included on every paid plan.