Display management

Every display, enquiry to reviewed.

A ten-stage status workflow, a drag-and-drop firing sequence builder with NEQ/HT rollups, and a GeoJSON site-plan editor on every venue.

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The display record

Prospect → Verbal Confirmation → Pending → Booked → Designed → Picking → Ready → Fired → Reviewed

Every display moves through a typed status workflow modelled on how UK display companies actually run a job. Transitions are validated, so a display can’t skip from Prospect straight to Fired.

Enquiries are first-class records too. The “convert to display” flow turns a qualified enquiry into a booked display with the relationships intact, and enquiries that don’t land are marked Lost with a reason category. Annual shows take one click: clone last year’s display, design and all.

Every display can hand the client a permanent booking page: they confirm the date and price online, and per-field Date-confirmed / Price-confirmed flags surface on the record. The dashboard opens on a work queue: open enquiries, shows awaiting confirmation, crew awaiting reply, pick queries, open H&S issues. Each tile is a deep link to exactly those records.

  • Ten-stage validated status workflow
  • Enquiry → Display conversion built in; lost reasons tracked
  • Clone a show for repeat and annual events
  • Client booking page with online date + price confirmation
  • Dashboard work queue with deep links to what needs doing
  • List view + calendar view + CSV export, card lists on mobile

Firing sequence + BoM

Drag-and-drop design with NEQ and HT rollups

The design page is a drag-and-drop builder for cues, sequences and modules. You build the show visually, the BoM aggregates the products you’ve used, and NEQ + HT totals roll up automatically as you go, so you know what the magazine has to issue before you’ve finished the design.

Every cue line carries a stock pill (in stock, on order, or short), and a short line offers a Swap that can replace the product in this design or in every design that still needs it. When the design is done, Merlin Fire shows export straight to an IonFire .imf show file for the firing laptop.

  • Drag-and-drop cues + sequences + modules
  • AI paste-a-list: paste a product list, get BoM lines
  • Per-display BoM aggregated from the design
  • Auto-summed NEQ and HT totals + ADR load-points check
  • Stock status on every cue line, with Swap for short lines
  • IonFire .imf show-file export for Merlin Fire designs

Show day

Print the pack, pick on a phone, sign it off

When the design is done, print the pick & prep pack for the magazine and a separate show-day sheet: the firing order with product codes, sizes and a layout column that keeps its spacing, in type big enough to read by torchlight. Or skip the paper: the Pick & Prep flow runs on a phone in the store, big text and high contrast, with an explicit sign-off when the pick is complete so nothing leaves half-checked.

On the day itself, the display record has an on-day view with the contact details that matter, tap-to-call, and the client can name that on-the-day contact themselves from their booking page, because it is so often the venue manager, not the person who booked. Every display carries a Weather tab: site weather alongside the Met Office Fire Severity Index outlook for the venue’s 10 km square.

  • Printable pick & prep pack + separate show-day sheet
  • Mobile Pick & Prep flow with explicit sign-off
  • On-day contact view with tap-to-call; client can supply the contact
  • Site weather + Fire Severity Index outlook per display

Financials

Real margins on every show

Enter the show value and the deposit the way you agreed them, inc or ex VAT, per show, and PyroPortal keeps both figures: the net for margins, the cash figure for what the client owes. The Financials tab gathers the money side of a display into one place: payments in a single card, costs from the design and the stock actually used, and the real margin on the job. The show-margins report and financial-year view roll it up across the season, including an estimated fuse-and-ignitors line so the consumables don’t hide in the numbers.

  • Show value and deposit entered inc or ex VAT; margins on the net
  • Payments in one card per display
  • Real margin per show from design + stock costs
  • Show-margins report across the year
  • Financial-year stock / COGS view

Venues + site plans

A GeoJSON site-plan editor on every venue

Every venue is a re-usable record. Each one can carry a full GeoJSON site plan with firing areas, crowd barriers, safety zones, distance markers, access pins and notes, drawn on a map, attached to the venue, available on every display you do there.

Walk the site with a phone and record GPS survey pins (firing point, fallout edge, crowd line), each labelled, with the fix accuracy shown, dropped onto the plan at their real position. Add site photos from the camera, a paste or a drag-drop, so the crew arriving next year can see the gate, the field and the hazards before they get there.

Each show has its own Site Plan tab: the venue plan with legend and full-screen view, and a customise toggle that copies it onto the show so this year’s layout can change without touching the venue’s. Issues + reviews from the H&S module link back to the venue, and a Fire Severity tab shows the site’s outlook, so you build up a picture of every site over time.

  • Re-usable venue records with GeoJSON site plan
  • GPS survey pins recorded on site, labelled, with accuracy shown
  • Site photos on every venue: camera, paste or drag-drop
  • Per-show site plans: tweak this year’s layout without touching the venue plan
  • Crowd barriers, firing areas, safety zones, distance markers, access pins, notes
  • Image export for the event pack
  • Linked H&S issues + reviews and fire-severity outlook per venue

Common questions

What does the status workflow look like?
Ten stages: Prospect → Verbal Confirmation → Pending → Booked → Designed → Picking → Ready → Fired → Reviewed, with Cancelled available at any point. Each transition is validated, and enquiries that don't land are marked Lost with a reason category so you can see why business slips away.
Can it build a firing sequence with cues and modules?
Yes. The display design page is a drag-and-drop builder for cues, sequences, modules and a per-display BoM. NEQ and HT totals are summed automatically as you build, an ADR load-points check watches transport limits, every cue line shows whether the product is in stock, on order or short (with a one-click swap), and you can paste a plain-text product list and let AI turn it into BoM lines.
Can it export the show to my firing system?
Designs on a Merlin Fire firing system export as an IonFire .imf show file from the Design tab: sequences, cues and channels as designed, ready to open on the show laptop. Other firing-system formats are added per system; tell us which one you fire on.
Can I print what the crew needs on the day?
Yes. Every display has a printable pick & prep pack for the magazine and a separate show-day sheet with the firing order, product codes and a layout column that keeps its spacing. The Pick & Prep flow also runs on a phone in the store, with an explicit sign-off when the pick is complete.
Does it track money on each show?
Enter the show value and deposit inc or ex VAT, whichever way you agreed it with the client, and PyroPortal keeps the net for margins and the cash figure for what is owed. The Financials tab gathers payments in one card and shows real margins per show, backed by a show-margins report and a financial-year view. Formatted PDF generation for quotes, contracts and invoices is on the roadmap.
Can I give the client the risk assessment and insurance certificate?
Yes. Upload the show's risk assessment against the display and your company documents (insurance certificate, for example) once in settings with their valid-from and valid-to dates. Tick "Show to the client" and they appear on the client's booking page, always the latest version, matched to the show date rather than today, so next year's certificate can sit alongside this year's. Every client download is logged with the show it was opened from. Authoring risk assessments from templates inside PyroPortal is on the roadmap; today they are files you upload.